Educational tax credits may be available to students or their parents/guardians for certain education related costs. IRS form 1098-T is used to report the amount paid for qualified tuition and fees. Unless students consent to receive their form electronically, it will be mailed to their official mailing address.
It is the taxpayer’s responsibility to determine the amount of qualified tuition and fees paid and to determine whether they are eligible for any tax credits. Students and parents can consult banking records, student statements, or the Student Account Center for all payment information.
What is a 1098-T?
The 1098-T form is an annual statement that reports the amount paid to UNCG for qualified tuition and related expenses for each student during the previous calendar year. The purpose of the form is to assist in determining eligibility for certain education-related tax credits (such as the Lifetime Learning Credit and the American Opportunity Credit) under the Taxpayer Relief Act of 1997.
The IRS requires eligible educational institutions such as UNCG to provide this statement to students and to the IRS. UNCG also must report this information directly to the IRS; therefore, the 1098-T is for information only and does not need to be attached to a tax return.
What is included on the 1098-T?
The 1098-T includes all payments and credits for qualifying tuition and fees. All charges are not considered qualified tuition and related expenses as defined by the IRS. Health Service fees and Transportation fees are not qualified; therefore the full amount of fees paid may not be reported.
The 1098-T form reflects account activity during the calendar year for the tax statement. For example, a 1098-T form sent in January 2023 includes payments made January-December 2022 to be reported on 2022 taxes.
In this example, the student’s 1098-T may include payments for:
- Spring 2022 (if payments were made in January)
- Summer 2022
- Fall 2022
- Spring 2023 (if payments were made in December)
The statement may also include payments or credits for scholarships, course adjustments, or other charges that took place during the 2022 calendar year, even if the student was not enrolled during 2022.
How to read the 1098-T?
The 1098-T form includes several boxes as well as other informational fields. All boxes may not be filled in, depending on the student’s situation. Most students will see some or all of the following:
- Box 1: This represents the total payments from any source posted to the student account for qualified tuition and related expenses during the last calendar year, minus any reimbursements or refunds made during the same period that relate to payments received during the year before last. Please note the amount in Box 1 will not always equal to or sum to the charges paid for the calendar year.
- Box 4: Shows the amount of any adjustments made for a prior year for qualified tuition and related expenses or payments that were reported on a prior year 1098T form. This could reduce any allowable credit the student claimed for the prior year.
- Box 5: This box reports scholarship and grants, but not loans, posted to the student account during the calendar year.
- Box 6: Shows adjustments to scholarships or grants for a prior year. This may affect any allowable credit the student claimed in a prior year.
- Box 7: If this box is checked, then at least some amount of tuition paid is for the Spring semester of the next calendar year.
- Box 8: If this box is checked and the student is an undergraduate, it indicates the student was enrolled at least half-time for at least one semester during the tax year.
- Box 9: If this box is checked, then the student was a graduate student at any time during the tax year.
Who is eligible to receive a 1098-T?
The 1098-T will be issued to all domestic UNCG students enrolled in academic classes who made payments, received credits or received financial aid during the tax year. Students who had adjustments to prior year tuition and fee payments, charges, or scholarship awards during the tax year may also be sent the 1098-T even if they were not enrolled during that period of time.
Students must provide a valid social security number in order to properly file the 1098-T form. Failure to provide an accurate social security number or taxpayer identification number may result in a penalty from the IRS imposed on each incorrect document. Students must complete a W-9S form, available here and provide it to the Cashiers and Student Accounts Office.
How to complete the W-9S form
Students should fill out only Part 1 of the W-9S form and write their 9-digit Student ID number in the top left corner. Forms can be turned in to the UNCG Cashiers Office via mail, fax, or in person.
Reasons students may not receive a 1098-T
There are several reasons why a student may not receive a 1098-T:
- The student may have attended the prior Spring semester, but paid for tuition in the year before that. (In this case, the payment would have been included in the 1098-T form issued last year.)
- The student did not have any payments for qualified educational expenses within the tax year; therefore, a 1098-T form was not generated.
- The 1098-T was mailed to the student’s permanent address that is active on UNCGenie. If the student does not have an active mailing address in UNCGenie, a form will not be generated for them.
How to view the 1098-T
The 1098-T will be sent electronically or via mail, depending on the student’s preference. The form is sent no later than January 31 following the tax year to be reported.
Students who wish to receive their form via mail should make sure their permanent address is up-to-date in UNCGenie by January 1 of each year. If there is no official mailing address on file, a 1098-T form will not be mailed.
Students who wish to access their 1098-T form electronically on the Student Account Center must submit a request to consent for electronic delivery by December 31.
Directions to consent to receive Electronic 1098-T
- Log into the secure area of UNCGenie with University ID and PIN
- Click on the “Student” tab in UNCGenie
- Click on Student Account Center
- In the Student Account Center, select “My Account”, select “Consents and Agreements”, read the consent form, and click “Accept Consent” to agree to receive the statement through online delivery.
Students may also give their Authorized User(s) permission to view the Electronic 1098-T:
- In the Student Account Center, select “My Account” and “Authorized Users”
- Click the Action Button for an already established Authorized User (or first add a new Authorized User)
- Select “Yes” for “Would you like to allow this person to view your 1098-T tax statement?”
Authorized users can access the 1098-T form in the Student Account Center with their username and password.
Directions for viewing current and prior year 1098-T
- Log into the secure area of UNCGenie with your University ID and PIN
- Click on Student Services & Financial Aid
- Click on Student Records
- Click on Tax Notification
- Click on Select Tax Year
- Enter the appropriate tax year and click Submit
To view, print, and download your 1098-T Tuition Statement in PDF format online:
- Students, log into the secure area of UNCGenie with your University ID and PIN
- Click on the “Student” tab in UNCGenie
- Click on Student Account Center
- Select the “e-Statements” tab
- In the “1098-T Tax Statement” box, click “View” next to the appropriate Tax Year
Questions about how to compute educational tax credits should be directed to a tax professional or referred to the IRS. UNCG cannot provide tax advice or taxpayer assistance. The following links may be helpful for finding further information on 1098-T forms and tax credits:
- IRS Website
- IRS Tax Benefits for Education: Information Center
- IRS Publication 970
- IRS Form 8863, Education Credits
- IRS Telephone Assistance Hotline | 800.829.1040